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*Artikel diperbarui pada 5 July 2023
Do you often experience problems when sending PPT presentations because the file size is too large? Don’t worry, you are not alone. Many people experience this problem, especially when it comes to sending presentations via email or sharing them in WhatsApp groups. A large PPT file size can drain your internet quota and take a long time to download. However, you don’t need to be frustrated, as there are many ways to shrink PPT file size. In this article, we will discuss an easy and complete way to solve this problem.
How to Shrink PPT File Size: The Easy Way
There are several easy ways to shrink PPT file size. Here are some of the ways you can try:
1. Compress Images
One of the main reasons for the large PPT file size is the images used in the presentation. If you include images that are large in size or high in quality, the PPT file size will automatically become larger. Therefore, you need to compress the image to reduce the file size. There are many free and easy online tools to do this, such as TinyPNG and Compressor.io.
2. Delete Unnecessary Slides
If your presentation consists of many slides, try to evaluate which slides are not important or can be eliminated. You can delete these slides to reduce the PPT file size.
3. Use Smaller Fonts
The font used in a presentation can also affect the PPT file size. If you use large or complex fonts, the PPT file size will become larger. You can use smaller and simpler fonts to reduce the PPT file size.
4. Convert to PDF
If you don’t need to edit your presentation anymore, you can convert it to PDF format. PPT files can be much larger in size than PDF files. You can use tools like Adobe Acrobat or online converters like SmallPDF to convert presentations to PDF.
5. Eliminate Excessive Animation
Animations can make your presentation more interesting and interactive, but excessive animations can affect the PPT file size. You can choose simpler animations or remove unnecessary animations to shrink the PPT file size.
6. Create Hyperlinks instead of Inserting Videos
If you want to add a video to your presentation, avoid inserting it directly into the PPT file. The PPT file size will become larger if you insert the video. Instead, you can create a hyperlink to the video or insert the link on your presentation slide.
7. Use PPT File Compression Tool
If you don’t want to delete slides or animations, you can use a PPT file compression tool. There are many free online tools such as ilovepdf.com and smallpdf.com that can help shrink PPT file size without losing important content.
How to Shrink PPT File Size: The Complete Way
If you need a more comprehensive way to reduce PPT file size, you can follow the steps below:
1. Compress Images with Lower Quality
If you want to retain the original images in your presentation, you can compress the images with a lower quality. However, make sure you don’t sacrifice image quality significantly so that your slides still look professional and work well.
2. Use Online or Offline Resources
You can use online or offline tools to reduce PPT file size. Some offline tools such as Microsoft Office itself have PPT file compression functions. However, if you prefer the online way, you can use tools such as pptminimizer.com or ilovepdf.com to reduce PPT file size.
3. Cut Video into Smaller Size
If you don’t want to remove the video from your presentation, you can cut the video into smaller parts. The size of each part will be much smaller than the size of the whole video. You can use tools like Adobe Premiere or Windows Movie Maker to cut the video.
4. Use a Smaller File Format
The file format can also affect the PPT file size. If you don’t need to edit your presentation anymore, you can use other file formats such as PPTX or PPSX. These formats are smaller than the PPT format.
5. Eliminate Excessive Uploads
When you insert files, images, or videos, it can increase the size of the PPT file. You should remove all unnecessary uploads and only insert important documents or objects. This will help you shrink the PPT file size quickly.
6. Reduce Audio and Video Quality
If you have audio or video in your presentation, you can reduce the audio and video quality. However, make sure you don’t sacrifice the quality significantly so that it can still be heard or seen well.
7. Remove Unused Fonts
The fonts used in your presentation can affect the PPT file size. If you are using complex or uncommon fonts, you need to remove them if they are not essential. This can help you shrink the PPT file size.
Table – Information on How to Reduce PPT File Size
| No. | How | Description |
|---|---|---|
| 1 | Compress image | Using an online tool like TinyPNG or Compressor.io |
| 2 | Delete slides that are not needed | Evaluate which slides are not important or can be eliminated |
| 3 | Use a smaller font | Choose a simpler and smaller font |
| 4 | Convert to PDF | Use online or offline tools such as SmallPDF or Adobe Acrobat |
| 5 | Remove excessive animation | Choose simpler animations or remove unnecessary animations |
| 6 | Create hyperlinks instead of inserting videos | Insert hyperlinks to videos or insert links on your presentation slides |
| 7 | Use a PPT file compression tool | Use online tools like ilovepdf.com or smallpdf.com |
How to Reduce PPT File Size – Q&A
1. Is there an online tool to shrink PPT file size?
Yes, there are many free online tools that can help you shrink PPT file size such as SmallPDF or ilovepdf.com.
2. What needs to be done to compress the images in a presentation?
You can use free online tools like TinyPNG or Compressor.io to compress the images in your presentation.
3. Does inserting video or audio affect the PPT file size?
Yes, inserting video or audio in a presentation can make the PPT file size larger. If you don’t want to remove them, you can reduce the video or audio quality.
4. Can removing animation in a presentation reduce PPT file size?
Yes, removing unimportant animations in your presentation can reduce the PPT file size. However, make sure you still keep the important animations to maintain the appeal of your presentation.
5. How to reduce PPT file size completely?
You can compress images, delete unnecessary slides, reduce audio or video quality, use smaller file formats, cut videos into small parts, delete unnecessary uploads, and use PPT file compression tools.
6. Is the PPTX file format smaller than PPT?
Yes, the PPTX file format is smaller than the PPT format because it stores data in a more efficient way and reduces file size.
7. Is there an easier way to shrink PPT file size?
Yes, you can use PPT file compression tools such as ilovepdf.com or smallpdf.com to reduce PPT file size quickly and easily.
Conclusion
Shrinking the PPT file size can be very important if you want to send a presentation via email or share it in a WhatsApp group. In this article, we have covered easy and complete ways to reduce PPT file size, including compressing images, deleting unnecessary slides, using smaller fonts, converting to PDF, using PPT file compression tools, and more. By following these steps, you can reduce PPT file size quickly and easily.
Closing Words
Hopefully, this article was useful and helped you solve the problem of PPT file size that is too large. However, make sure you still maintain the quality of your presentation when shrinking the PPT file size. Good luck!
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